Join the Team!
Apply to be our
Executive Assistant
"We need to create new avenues for students who have previously fallen between the cracks,
unnoticed by distinguished academics. Science is for everyone willing to put in the effort!"
-Eric M. Welsh, Executive Director
Thank you for your interest in applying for the Executive Assistant position with GEM Environmental.
GEM Environmental is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization,
parental status, military service, or other non-merit factor.
Executive Assistant
1 x Position Available - Prescott, AZ
Start Date: Upon the successful completion of Background Check (please list your availability in application)
Position Pay: $18 to $22 per hour depending on experience
Part Time: 20 to 30 hours per week (Option for Full-Time after 30 day trial period)
Benefits: Medical, Dental, Vision, and Retirement Savings plans available after 30 days of employment for employees working at least 20 hours per week.
GEM Environmental is an up and coming non-profit with a high growth potential, the position salary is expected to increase as a direct response to organizational growth. This is only the beginning, the position and associated pay will grow with you as you contribute your skills to the position and grow your knowledge base to support the organization.
POSITION SUMMARY
The executive assistant will have an essential role of maintaining records, preparing a variety documents, and
carrying out secretarial functions to support our executive office in carrying out policies and procedure. As part of their responsibility, the executive assistant will assist in communicating with candidates, setting up interviews, maintaining employee records, and managing other clerical duties. Their role includes processing, verification, and maintenance of personnel documents including administering job offers, rejections, or appraisal. The executive assistant will assist executives in setting up and implementing training and orientation for new and existing team members. The applicant should be proficient in the use of office equipment such as computer systems, scanners, and printers, which they employ in the processing and organization of personnel documentation. Duties involve the use of specialized tools like spreadsheets and applicant tracking software. Their work involves answering phones, responding to inquiries, and forwarding calls/messages as appropriate. The individual will also work to develop and maintain various logs and other record-keeping systems related to assigned functions to assist accounting staff with payroll and bookkeeping processes.
Duties:
Experience:
Requirements:
Benefits:
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Physical Demands:
To sit for extended periods of time.
Work Environment:
Individual will work in an office setting using illuminated computer displays with possible background noise and
disruptions. Some travel may be required between local offices or to offsite meetings with organizational affiliates,
government representatives, donors, etc. Position may allow for telecommuting and work preformed with limited
supervision.
Background Check:
This position is a critical position and subject to a criminal background check. Employment is contingent upon the
successful completion of a background investigation including criminal history, identity check, and fingerprint clearance.
Position Pay: $18 to $22 per hour depending on experience
Part Time: 20 to 30 hours per week (Option for Full-Time after 30 day trial period)
Benefits: Medical, Dental, Vision, and Retirement Savings plans available after 30 days of employment for employees working at least 20 hours per week.
GEM Environmental is an up and coming non-profit with a high growth potential, the position salary is expected to increase as a direct response to organizational growth. This is only the beginning, the position and associated pay will grow with you as you contribute your skills to the position and grow your knowledge base to support the organization.
POSITION SUMMARY
The executive assistant will have an essential role of maintaining records, preparing a variety documents, and
carrying out secretarial functions to support our executive office in carrying out policies and procedure. As part of their responsibility, the executive assistant will assist in communicating with candidates, setting up interviews, maintaining employee records, and managing other clerical duties. Their role includes processing, verification, and maintenance of personnel documents including administering job offers, rejections, or appraisal. The executive assistant will assist executives in setting up and implementing training and orientation for new and existing team members. The applicant should be proficient in the use of office equipment such as computer systems, scanners, and printers, which they employ in the processing and organization of personnel documentation. Duties involve the use of specialized tools like spreadsheets and applicant tracking software. Their work involves answering phones, responding to inquiries, and forwarding calls/messages as appropriate. The individual will also work to develop and maintain various logs and other record-keeping systems related to assigned functions to assist accounting staff with payroll and bookkeeping processes.
Duties:
- Provide high-level administrative support to executives and office management
- Manage calendars, schedule appointments, and coordinate meetings
- Prepare and edit correspondence, communications, presentations, and other documents
- Handle confidential and sensitive information with discretion
- Conduct research, compile data, and prepare reports as needed
- Coordinate travel arrangements and itineraries
- Assist with project coordination and follow-up on action items
- Maintain office supplies inventory and place orders as necessary
- Oversee front desk operations and greet visitors
Experience:
- Proven experience as an executive assistant or office manager
- Strong organizational skills with the ability to multitask and prioritize effectively
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with document management systems such as Adobe Sign or DocuSign
- Experience in project coordination and file management
- Knowledge of administrative procedures and office management practices
- Previous experience in a front desk or customer service role is a plus
Requirements:
- High school diploma or equivalent; additional certification in office management is a plus
- Proven experience in a similar role is required
- Computer literacy with the ability to learn new software applications quickly
Benefits:
- Competitive salary based on experience
- Health insurance coverage
- Retirement savings plan with employer match
- Paid time off and holidays
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Physical Demands:
To sit for extended periods of time.
Work Environment:
Individual will work in an office setting using illuminated computer displays with possible background noise and
disruptions. Some travel may be required between local offices or to offsite meetings with organizational affiliates,
government representatives, donors, etc. Position may allow for telecommuting and work preformed with limited
supervision.
Background Check:
This position is a critical position and subject to a criminal background check. Employment is contingent upon the
successful completion of a background investigation including criminal history, identity check, and fingerprint clearance.
If you're interested in applying, fill out and submit the online web-form below.
Be sure to read our Code of Conduct before submitting your application!
Any application or employment questions may be directed to the Executive Director at ericwelsh@gemenvironmental.org
