Join the Team!
Apply to be our
Human Resources and Accounting Clerk
"We need to create new avenues for students who have previously fallen between the cracks,
unnoticed by distinguished academics. Science is for everyone willing to put in the effort!"
-Eric M. Welsh, Executive Director
Thank you for your interest in applying for the HR and Accounting Clerk position with GEM Environmental.
GEM Environmental is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization,
parental status, military service, or other non-merit factor.
Human Resources and Accounting Clerk
1 x Position Available - Prescott, AZ
Start Date: Upon the successful completion of Background Check (please list your availability in application)
Position Pay: $16 to $20 per hour depending on experience
Part Time: 20 to 30 hours per week (Option for Full-Time after 30 day trial period)
Benefits: Medical, Dental, Vision, and Retirement Savings plans available after 30 days of employment for employees working at least 20 hours per week.
GEM Environmental is an up and coming non-profit with a high growth potential, the position salary is expected to increase as a direct response to organizational growth. This is only the beginning, the position and associated pay will grow with you as you contribute your skills to the position and grow your knowledge base to support the organization.
POSITION SUMMARY
Human resources clerks have an essential role of maintaining records, preparing a variety of complex documents, and
carrying out secretarial functions to support human resources procedures and policies. As part of their responsibilities,
human resources clerks serve in sourcing candidates, setting up interviews, maintaining records, and managing clerical
duties. Their role includes overseeing the processing, verification, and maintenance of personnel documents including
administering job offers, rejections, or appraisal. Human resource clerks implement training and orientation for new and
existing staff. The applicant should be proficient in the use of office equipment such as computer systems, scanners, and
printers, which they employ in the processing and organization of personnel documentation. Duties involve the use of
specialized tools like spreadsheets and applicant tracking software. Their work involves answering phones, responding to
inquiries, and forwarding calls/messages as appropriate. The individual will also work to develop and maintain various logs
and other record-keeping systems related to assigned functions to assist accounting staff with payroll and bookkeeping
processes.
HUMAN RELATIONS COORDINATION AND MANAGEMENT
The position will require the individual:
• To effectively communicate the organization’s mission, goals, value, accomplishments and activities to media
representatives, community leaders, elected officials, board members, and other key constituencies or affiliates.
• Create, update, and administer a comprehensive Human Relations plan which includes regularly gathering
community input and assessing the organization’s needs; identifying opportunities to attract and engage new
participants, volunteers, and/ or retain existing affiliates; and successfully promote the organization’s core
resources, services, and programs.
• Actively seek opportunities to interact and partner with other organizations in order to enhance and improve
services and/or broaden awareness of the GEM’s Mission.
• Manage, prioritize, and assist in the creation and distribution of Compliance content across a variety of formats.
• Advise and guide GEM staff in identifying, enrolling, and reaching target goals for safety and compliance training
• Work closely with organization officers, program managers, department coordinators, scientific staff, and other
GEM Affiliates to prioritize and produce reports and other documents.
• Assist in the coordination and timely submission of IRS forms, Health Insurance Compliance documents, and other
Employment forms including supporting documentation.
• Serve as liaison between Government Agencies, Private Foundations, Grantors, and/ or sponsored programs for
employment related issues.
• Create templates and documents to support the development of Human Relations infrastructure; maintain a
knowledge base consisting of program descriptions, personnel biographies/ demographics, and professional profile
documents.
• Record and maintain data for employment tracking; track numbers, demographics, and report on mission driven
statistical analysis.
MINIMUM QUALIFICATIONS:
• Bachelor’s degree in Human Resource Management, Business Administration, Accounting, or a related field from
an accredited school required. 2 or more years of experience with and an Associate’s degree will substitute for
Bachelor’s degree.4 years of experience will substitute for Bachelor’s degree. Certification’s may substitute for
education or experience.
• Experience writing/editing and proofreading a variety of technical materials.
• Communications skills to interact with diverse groups of individuals to research, secure and/or provide
information, clarify situations, resolve problems, and ensure cooperation among individuals.
• Organizational and time management skills to coordinate projects and people, prioritize and track multiple projects
simultaneously, and meet critical deadlines.
• Experience with software programs for word processing, payroll, bookkeeping, and accounts payable/ receivable
including an intricate knowledge in QuickBooks.
Preferred Qualifications for Selection:
• Experience producing written materials for development communications and training activities, including profiles,
job safety and hazard analysis, health insurance program compliance documents, and employee evaluations.
• Experience interpreting and applying various technical requirements or procedures to communications, compliance
material, and employment law.
Physical Demands:
To sit for extended periods of time.
Work Environment:
Individual will work in an office setting using illuminated computer displays with possible background noise and
disruptions. Some travel may be required between local offices or to offsite meetings with organizational affiliates,
government representatives, donors, etc. Position may allow for telecommuting and work preformed with limited
supervision.
Background Check:
This position is a critical position and subject to a criminal background check. Employment is contingent upon the
successful completion of a background investigation including criminal history, identity check, and fingerprint clearance.
Job Expectations:
• Write precise, well organized, and grammatically correct documents.
• Perform essential responsibilities in a timely manner with excellent attention to detail.
• Effectively, accurately, and professionally communicate in person, in writing, and on the telephone.
• Be able to work independently and/or cooperatively as part of a team.
• Research and/or provide information to clarify situations and resolve problems.
• Communicate freely about questions, concerns, or issues of technical clarity and precision.
• Maintain a strong degree of confidentiality, integrity, and good judgment.
• Translate complex concepts in multidisciplinary documents into a common vocabulary that is understandable by
reviewers from multiple academic and non-academic fields.
• Learn the relative roles of organizational affiliates, staff, program coordinators, administrators, and the protocols
for effective communications and interactions between all parties.
Position Pay: $16 to $20 per hour depending on experience
Part Time: 20 to 30 hours per week (Option for Full-Time after 30 day trial period)
Benefits: Medical, Dental, Vision, and Retirement Savings plans available after 30 days of employment for employees working at least 20 hours per week.
GEM Environmental is an up and coming non-profit with a high growth potential, the position salary is expected to increase as a direct response to organizational growth. This is only the beginning, the position and associated pay will grow with you as you contribute your skills to the position and grow your knowledge base to support the organization.
POSITION SUMMARY
Human resources clerks have an essential role of maintaining records, preparing a variety of complex documents, and
carrying out secretarial functions to support human resources procedures and policies. As part of their responsibilities,
human resources clerks serve in sourcing candidates, setting up interviews, maintaining records, and managing clerical
duties. Their role includes overseeing the processing, verification, and maintenance of personnel documents including
administering job offers, rejections, or appraisal. Human resource clerks implement training and orientation for new and
existing staff. The applicant should be proficient in the use of office equipment such as computer systems, scanners, and
printers, which they employ in the processing and organization of personnel documentation. Duties involve the use of
specialized tools like spreadsheets and applicant tracking software. Their work involves answering phones, responding to
inquiries, and forwarding calls/messages as appropriate. The individual will also work to develop and maintain various logs
and other record-keeping systems related to assigned functions to assist accounting staff with payroll and bookkeeping
processes.
HUMAN RELATIONS COORDINATION AND MANAGEMENT
The position will require the individual:
• To effectively communicate the organization’s mission, goals, value, accomplishments and activities to media
representatives, community leaders, elected officials, board members, and other key constituencies or affiliates.
• Create, update, and administer a comprehensive Human Relations plan which includes regularly gathering
community input and assessing the organization’s needs; identifying opportunities to attract and engage new
participants, volunteers, and/ or retain existing affiliates; and successfully promote the organization’s core
resources, services, and programs.
• Actively seek opportunities to interact and partner with other organizations in order to enhance and improve
services and/or broaden awareness of the GEM’s Mission.
• Manage, prioritize, and assist in the creation and distribution of Compliance content across a variety of formats.
• Advise and guide GEM staff in identifying, enrolling, and reaching target goals for safety and compliance training
• Work closely with organization officers, program managers, department coordinators, scientific staff, and other
GEM Affiliates to prioritize and produce reports and other documents.
• Assist in the coordination and timely submission of IRS forms, Health Insurance Compliance documents, and other
Employment forms including supporting documentation.
• Serve as liaison between Government Agencies, Private Foundations, Grantors, and/ or sponsored programs for
employment related issues.
• Create templates and documents to support the development of Human Relations infrastructure; maintain a
knowledge base consisting of program descriptions, personnel biographies/ demographics, and professional profile
documents.
• Record and maintain data for employment tracking; track numbers, demographics, and report on mission driven
statistical analysis.
MINIMUM QUALIFICATIONS:
• Bachelor’s degree in Human Resource Management, Business Administration, Accounting, or a related field from
an accredited school required. 2 or more years of experience with and an Associate’s degree will substitute for
Bachelor’s degree.4 years of experience will substitute for Bachelor’s degree. Certification’s may substitute for
education or experience.
• Experience writing/editing and proofreading a variety of technical materials.
• Communications skills to interact with diverse groups of individuals to research, secure and/or provide
information, clarify situations, resolve problems, and ensure cooperation among individuals.
• Organizational and time management skills to coordinate projects and people, prioritize and track multiple projects
simultaneously, and meet critical deadlines.
• Experience with software programs for word processing, payroll, bookkeeping, and accounts payable/ receivable
including an intricate knowledge in QuickBooks.
Preferred Qualifications for Selection:
• Experience producing written materials for development communications and training activities, including profiles,
job safety and hazard analysis, health insurance program compliance documents, and employee evaluations.
• Experience interpreting and applying various technical requirements or procedures to communications, compliance
material, and employment law.
Physical Demands:
To sit for extended periods of time.
Work Environment:
Individual will work in an office setting using illuminated computer displays with possible background noise and
disruptions. Some travel may be required between local offices or to offsite meetings with organizational affiliates,
government representatives, donors, etc. Position may allow for telecommuting and work preformed with limited
supervision.
Background Check:
This position is a critical position and subject to a criminal background check. Employment is contingent upon the
successful completion of a background investigation including criminal history, identity check, and fingerprint clearance.
Job Expectations:
• Write precise, well organized, and grammatically correct documents.
• Perform essential responsibilities in a timely manner with excellent attention to detail.
• Effectively, accurately, and professionally communicate in person, in writing, and on the telephone.
• Be able to work independently and/or cooperatively as part of a team.
• Research and/or provide information to clarify situations and resolve problems.
• Communicate freely about questions, concerns, or issues of technical clarity and precision.
• Maintain a strong degree of confidentiality, integrity, and good judgment.
• Translate complex concepts in multidisciplinary documents into a common vocabulary that is understandable by
reviewers from multiple academic and non-academic fields.
• Learn the relative roles of organizational affiliates, staff, program coordinators, administrators, and the protocols
for effective communications and interactions between all parties.
If you're interested in applying, fill out and submit the online web-form below.
Be sure to read our Code of Conduct before submitting your application!
Any application or employment questions may be directed to the Executive Director at ericwelsh@gemenvironmental.org
Apply Online
Please fill out the online application below. You will be asked to attach several documents at the end of the application.
